Terms and Conditions
Iceland Tours is a brand of Terra Nova, a leading incoming tour operator in Iceland building on over 40 years of valuable experience in the travel market. Our registered head office is at Skógarhlíð 18, 105 Reykjavik, Iceland.
Book with confidence: new flexible terms and conditions
We want you to have the utmost confidence in your holiday plans in light of the recent spread of coronavirus, so we are offering new, flexible booking terms.
These terms apply to all of our holiday packages (for 9 persons or less) for arrivals between 04 March and 31 December 2020.
The new terms provide the following assurances**:
– Option to change your travel dates up to 7 days prior to departure with no change fees.
– Option to cancel your tour up to 7 days prior to departure and receive an 80% refund, with the remaining 20% held as a credit for a future trip (valid for bookings made from March 5th).
**Only applies if the Coronavirus outbreak continues to impact travel. Otherwise, normal cancellation terms apply.
Iceland Tours reserves the right to change the terms and conditions without notice.
Before making a reservation at Iceland Tours, we encourage you to read these Terms and Conditions carefully, as they constitute a contract agreement between Iceland Tours and you, from the time the booking is made. The person who makes the booking accepts these conditions on behalf of all the people in the group and is responsible for all payments due.
By submitting a booking you confirm to us that you comply with these arrangements.
Once you have submitted your booking and personal details through icelandtours.is, you will receive a confirmation and a pro-forma invoice of your booking via e-mail. Please note that all online bookings require payment of 20% of the total package price at the time of the booking. If the total price is less than 800 EUR or booking occurs less than 30 days before your arrival date, full payment is required.
If you prefer to pay for your booking with a bank transfer, please contact us and send us all the information regarding the booking: the name of the tour, the type of car, the accommodation and the arrival date.
Most of the bookings are confirmed instantly; however, packages that include overnight accommodation and car rental may take a bit longer. One of our sales representatives will contact you within two business days (48 hours) to re-confirm the booking.
The travel documents will be delivered to you once the full payment has been received. You will receive your travel documents: e-tickets, vouchers and itinerary via email.
Please print out these documents as you will need to show them for all services during your visit to Iceland.
If by any chance our travel consultant is unable to obtain confirmation (if car rental or accommodation is not available) an alternative will be offered. If you do not accept the alternative or Iceland Tours is not able to offer you an alternative, you are entitled to cancel with a full refund of the deposit.
Booking services with Iceland Tours are available only to persons aged 18 years and older. Individuals under the age of 18 must be accompanied by an adult.
By submitting a booking, you warrant and confirm to us that you comply with these arrangements.
For all Air Iceland packages please notice that Compensation will not be payable to passengers if Air Iceland is forced to cancel or in any way change passengers booking schedule due to force major which in this context is defined as government action or restraint, threat of war, riot, civil strike, industrial dispute, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions or any other event beyond Air Iceland’s control.
Terms of payment
Please note that all online bookings require payment of 20% of the total package price at the time of the booking. If the total price is less than 800 EUR or booking occurs less than 30 days before your arrival date full payment is required.
You will be informed by e-mail when you need to pay the balance of your booking which is 30 days before your departure date.
We accept all major credit cards: Visa, MasterCard, and American Express.
If you prefer to pay for your booking with a bank transfer, please contact us here and send us all the information regarding the booking, name of the tour, type of car, accommodation, and arrival date.
All prices quoted on Iceland Tours are in Euros (€) and per person, unless otherwise specified. All payments and refunds are due in Euros. Iceland Tours is not responsible for any changes in currency exchange rates that might occur from the time of booking until a refund is made.
Validity of prices
All rates quoted or shown in our tariffs are based on current prices. All prices mentioned on this site include value-added tax. Iceland Tours reserves the right to alter or change already published prices on the website without notice in the event of currency fluctuation, government taxes, or any such costs increases that are outside Iceland Tours’ control.
Iceland Tours reserves the right to alter routes, itineraries or departure times without prior notice should this be necessary due to weather or other reasons that are beyond Iceland Tours’ control. Please notice that in the case of changes of flights, the passenger is responsible for any additional costs that become payable as a result of such changes.
Prices are guaranteed against any surcharge after an invoice has been issued, unless the increase is due to government laws or currency changes and amounts to 5% of the package price or more. The amounts that exceed 5% will be charged and clients will be entitled to cancel their booking with a full refund if the surcharge exceeds 10%.
Any increase due to changes in government laws, i.e. tax changes will be added to the invoice.
If a day tour, package or group tour is canceled due to circumstances outside our control or minimum numbers are not reached, we will refund the money you have paid. Iceland Tours shall then have no further liability towards you.
Applied cancellation fees differ between packages (including accommodation and/or car rental) and day tours.
Cancellation of packages
- For cancellations received up to 30 calendar days before the scheduled departure, a 20% cancellation fee will be charged.
- For cancellations received 15 -29 calendar days before the scheduled departure date a 60% cancellation fee will be charged.
- For cancellations received 7 -14 calendar days before the scheduled departure date an 80% cancellation fee will be charged.
- For cancellations received within 7 calendar days before the scheduled departure date a 100% cancellation fee will be charged.
Cancellation of day-tours
- For cancellations received at least 7 calendar days before the scheduled departure, there is no cancellation fee.
- For cancellations received 3-6 calendar days before the scheduled departure a 50% cancellation fee will be charged.
- For cancellations received within 2 calendar days before the scheduled departure a 100% cancellation fee will be charged.
- If you need to make a change to your holiday arrangement you must send us a notification via email at least 4 weeks before departure. For changes, we charge up to 50 EUR per person.
- Some suppliers frequently charge fees for changes; if this occurs, the extra fee will be added to your total.
- Please notice that changes may not be possible within 3 weeks before departure.
Car rental terms and conditions
Iceland Tours cooperates with the best and most reliable car rental suppliers in Iceland. Together we provide comprehensive car rental brokering services offering the best available prices, security and the best service in the market. You can be sure that the cars you rent through our service will be in excellent condition.
Age requirements and driving license
The minimum driver’s age for car rentals in Iceland is 20 years for vehicle groups Economy, Compact, Compact Wagon, Intermediate 2 and 4 doors and Intermediate Wagon. For all other vehicle groups, the minimum driver’s age is 23 years. The driver must present a valid driver’s license held for a minimum of one year at the time of rental. An International Driving Permit (IDP) / International Driving License (IDL) is also required if your national driver’s license is not in Roman script. This is recommended for translation purposes and may only be used in conjunction with a national driving license. For vehicles for 9 passengers or more, driving license D is requested.
Additional driver / operator
The person named on the reservation must be the main driver, who must be present at the time of rental and the payer of any rental charges. Our packages include two authorized drivers at no extra cost.
An Airport Service Charge applying to all rentals with pick-up and drop-off at Keflavik International Airport is included in all our prices. All drop off fee´s due to one-way rentals are paid on location, contact us for more information on this. All rates are subject to a Government tax (VAT) at the rate of 25.5%, which is included in all our rates. Our car rates do not include petrol. The rental car will normally have a full tank of fuel and the car should be refilled before returning it.
All rates are based on a rental period of 24 consecutive hours. If rental exceeds the 24 hour period an extra day will be charged.
Third-party liability is equivalent to the amount stipulated by Icelandic law at any given time. This also applies to the amount of individual driver liability.
Third-party cover and personal accident insurance are automatically included in your rental.
Collision Damage Waiver (CDW)
CDW insurance is included in our prices.
A credit card in the main driver’s name is required for renting the vehicle even when a voucher covers the cost of the rental. Cash and/or debit card deposits will not be accepted.
The credit card imprint may be used to pay all extra charges, including extra driven kilometers, extra insurance, parking fines, damages or any costs due to the car rental company as a result of the hire’s use of the car.
Acceptable credit cards are American Express, MasterCard and Visa.
At the time of rental, an authorization is obtained on your credit card based on the estimated rental charges. There must be sufficient credit on your card to cover all charges. If you don´t have sufficient credit, you could make a bank transfer, so please contact Iceland Tours here.
Once you book through www.icelandtours.is you agree to be legally bound by the following terms. Iceland Tours acts in good faith and cannot be held responsible for any loss, damage, accidents, sickness or schedule changes caused by weather or road conditions, force majeure such as natural catastrophes, strikes or any other irregularities beyond the control of Iceland Tours. Luggage is at the owner’s risk throughout the tour. We, therefore, advise all clients to have insurance cover, as clients are at their own risk on optional tours, such as riding tours, white-water rafting, snowmobiling, etc.
All information on Iceland Tours is subject to change and we reserve the right to correct any mistakes that may appear on our website. These general booking conditions are subject to change and we reserve the right to update these conditions without notice.
Our main goal is to provide you with excellent service. If you, for any reason, are not satisfied with your holiday package, we would like to hear about it. We recommend you contact us as soon as any incident occurs. All complaints must reach Iceland Tours within 10 days after your departure from Iceland. Otherwise, any possible compensation entitlement will not be valid.
Please note that individual travel insurance is not included in the tour price and all medical costs and other costs involved must be paid by the client. It is therefore strongly recommended that participants take out personal insurance, especially for active tours.
We strongly recommend to all of our clients to purchase comprehensive travel insurance prior to departure to meet any contingencies.